Request for Quotes- HVAC Replacement- Clatsop County Sheriff

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Closed - no longer accepting bids and proposals
Bid/RFP Due Date
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Request for Quotes (RFQ)

 

Project Location:

Clatsop County Sheriff’s Office 1190 SE 19th Street Warrenton, Oregon 97146

 

Return Quotes no later than 2:00 p.m. on October 23, 2023.

 

Clatsop County is seeking competitive quotes for the following project:

HVAC replacement – Clatsop County Sheriff

 

Scope of Work:

Remove and replace existing HVAC units. Preferred to be new Carrier units.

Schedule:

  • October 2, 2023 Issue RFQ
  • October 9, 2023 Pre-Bid meeting – Mandatory 12 P.M.
  • October 23 2023 Bids Due
  • November 8, 2023 County Board approve contract if needed
  • November 9, 2023 Contract completed. Notice to Proceed

Requirements:

  • Remove (including disposal) 9 HVAC units and replace with 8 new units. The 9th unit is a decommissioned unit that does not need replaced.
  • Currently there are four 4-ton units, three 3-ton units, and one 5-ton unit in use.
  • This bid requires a load calculation to be completed prior to installation.
  • Provide applicable information on HVAC units that you recommend.
  • Provide warranty information.
  • Provide installation schedule.
  • Pass a background check for all employees that will be working on the project.

Contractors / Bidders:

Mandatory pre-bid meeting: October 9, 2023 at 12:00 p.m. at projects location. The building is available for inspection prior to the pre-bid meeting, please contact Chris Martin at 503 741-0491 to make an appointment.

Contractor Shall:

  • Submit manufactures information on all products that will be used on site.
  • Provide contractors own means and methods for performing work. Submit work and safety plan to County for review.
  • Comply with all State Building Codes and the requirements of local Code Officials. Comply with all OSHA safety requirements.
  • Obtain and pay for permits as required.
  • Assume reasonability for any damage caused by work on this project and promptly repair any damage.
  • Guarantee all work for (1) year from date of completion, unless manufacturer provides a longer warranty.
  • Clatsop County will be the sole judge in determining award of the contract and reserves the right to reject all proposals.

Attached:

  • Bid form
  • Sample contract
  • Site Map

Clatsop County Contact Information:

Chris Martin, Maintenance Supervisor
800 Exchange, Suite 222
Astoria, OR 97103

Direct: 503-741-0491
Fax: 503-325-8606

Email: cmartin [at] clatsopcounty.gov

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